Vienna Moose Lodge Business Manager - Part Time, Flexible Hours

Job Summary: 

We are seeking a proactive and organized Administrator to oversee the daily operations of our local  lodge and coordinator with the national organization. We are a vibrant, engaged and growing  membership. The role involves a wide range of responsibilities, including financial accounting, bar/restaurant management/oversight, membership record maintenance, addressing building  maintenance issues and overall office management. The ideal candidate should possess strong  organizational skills, attention to detail, and the ability to multitask effectively. Ability to work between  20-30 hours per week. Work can be done on site and/ or from home to complete tasks. Pay range of $25-$30/hr. 

Key Responsibilities: 

Financial Management: 

• Manage financial accounting, including bill payments and tax filings 

• Handle deposits and reconciliation of previous business day sales 

• Manage payroll (we use a 3rd party payroll provider called Gusto) 

• Maintain financials in QuickBooks including monthly bank reconciliations 

• Financial Reporting-Prepare regular reports and present them to the Board of Officers •Collecting and accounting for gaming (electronic slot machines) activity/$ 

• Maintain insurance policies and coverages 

• Prepare and file gaming reports and sales tax reports 

• Annually work with our outside tax/CPA for tax filings 

• Prepare/record/reconcile weekly bar/restaurant receipts 

• Make cash bank deposits 

Bar/Restaurant Management 

• Supervise and coordinate kitchen staff, bar staff, maintenance personnel, and cleaning  personnel. 

• Manage/maintain staffing for bar, restaurant and special events 

• Manage and oversee inventory 

• Order beer, wine, and other bar/restaurant supplies 

• Ensure/maintain proper food, beverage and other licensing 

Membership Records: 

• Maintain accurate membership records. 

• Attend required Lodge meetings and record meeting minutes 

Regulatory Compliance: 

• Ensure compliance with all licensing and reporting requirements for charitable gaming, ABC, and  health department regulations 

Office Operations: 

• Schedule and oversee necessary property management and maintenance 

• Order office supplies to maintain inventory 

• Maintain internal databases and filing systems (LCL web- Moose International)

• Organize and store company documents, both physical and digital. 

• Answer and redirect phone calls and handle queries from managers and employees. 

Other: 

• Maintain accurate membership records 

• Attend biweekly Lodge meetings and record meeting minutes 

• Attend quarterly district Moose meetings and annual national meeting- expenses paid for attending

• Ensure compliance with all licensing and reporting requirements for charitable gaming, ABC, and  health department regulations 

Qualifications Desired: 

• Previous experience in a similar business manager / administration role preferred. 

• Proficiency in QuickBooks and other office software, including MS Office 

• Take initiative and be proactive 

• Strong organizational and multitasking skills 

• Attention to detail and accuracy 

• Excellent communication and interpersonal skills 

• Previous supervisory experience is a plus 

Please send your resume and statement of interest/qualification (i.e., cover letter) to  chris.oskuie@gmail.com.