• Oktoberfest 2019 Food Vendor Application and Registration

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    Name: Oktoberfest 2019 Food Vendor Application and Registration
    Date: September 25, 2019
    Time: 11:00 AM - 7:00 PM EDT
    Registration: Sorry, public registration for this event has been closed.
    Event Description:
    Food Vendors booths are full.  If you are interested in being on the wait-list, please send a message to the food Chairman at: food@viennabusiness.org

    Announcing the 12th Annual Vienna Oktoberfest!
    October 5, 2019
    11:00am - 7:00pm

    The 2019 Oktoberfest event will feature:
    • Live entertainment on three stages: Main Stage in the Caboose  Beer Garden, Town Green Stage & Center Street Acoustic Stage.
    • Two Beer/Wine Gardens- (Main Garden is the Caboose  Garden in the main parking lot on Church Street, Secondary Beer location is in the midst of the Mill Street Food Court
    • Access to beer and wine at all food locations!
    • Great Kids activities and games
    • Hand-Makers Market
    • Business Expo Showcase
    • Marketplatz Market on Dominion Rd.
    • German Auto Show
    • Multi-national food vendors on Mill Street
    • And LOADS and LOADS of FUN!!!

    The Vienna Oktoberfest event provides an ideal venue to showcase your business to 20,000 to 35,000 attendees of all ages. You'll have the opportunity to personally interact with thousands of potential new customers. This is an incredibly affordable way to do marketing and community outreach and is great publicity for your business, all while having fun!

    Over the past ten years, booth space has sold out, so please don't delay or you could miss out on this fabulous opportunity! The deadline to submit your application/ paperwork and payment is Tuesday, September 10, 2019.

    FOOD VENDOR FEES-FULL, No applications being accepted

    Food Vendor Red Caboose Beer Garden (Primary Garden)
    VBA Member  $650
    Non-VBA Member  $750
    *All vendors subject to approval. Vendors with a German Theme/Food will be given first accomodations!

    Food Vendor Mill Street Food Court 
    VBA Member   10x20   $300
    VBA Member 10x30 $500
    Non-VBA Member   10x20 $400
    Non-VBA Member 10x30 $600
    *All vendors subject to approval. We will attempt to have very little overlap in food menus. First registered/paid with COIs & complete menu submitted will be considered registered first.

    Mill Street Food Court Food Vendor spaces are open to all Fairfax County approved food vendors and are available in 10x20 and 10x30 rental spaces.   No spaces larger than 10x 30ft will be accepted. 
    All tables/equipment/grills/supplies/water barrel weights/etc. MUST fit into the space that you register for.  Any vendors who exceed their registered space will be relocated to the end of the food area, or asked to leave.  (so please, measure your space!).  If you have questions, call us!

    We will make every effort to limit duplication of foods offered by vendors. (there will be 1 brat vendor, 1 asian grill vendor, etc)  Priority for registration will go to the first vendor who is fully registered.
    To be fully registered, you must:

    1) Fully Complete online application. Must include menu items and prices
    2) Submit payment in full
    3) Submit your Certificate of Insurance(COI) with the Town of Vienna and Vienna Business Association listed as Certificate holders
    4) Submit the Town of Vienna Meals Tax Registration Form (link below)

    All Food Vendors:
    • Must provide and display menu, price board and signage.
    • Alcohol sales strictly prohibited at any vendor booths
    • Non-alcoholic beverages are permitted and must be listed on the application
    • Your booth must comply with Health Department and Fire Marshal safety guidelines
    • Must pre-register with the Town of Vienna-link to application
    • Must be up-to-date with all past meals tax filings/payments in the Town of Vienna 

    Please register on-line by clicking the "Register Now" button above.

    Please download and read the below documents.

    Download and read the full Food Vendor Application and Contract
    By submitting this online vendor registration form and payment you are acknowledging you have read and will abide by the Food Vendor Agreement. All must be received in order for your application to be a complete agreement by September 10, 2019.
    ** Your application, payment & certificate of insurance MUST be received, before your application will be considered final.  (please refer to the full vendor agreement link above for specific instructions).

    Download the Welcome and Introduction Letter

    Download the Town of Vienna Meals Tax Registration Form (must be submitted by Sept 10, 2019)

    Download the Meals Tax Payment Form -payable on  20 November, 2019

    The following documents will become available as we approach the festival:
    Oktoberfest Attractions Map
    Vendor Load-In/Check-In Map
    Vendor Load-In/Check-In Instructions

    Alpha Vendor List with Street and Booth #
    Numerical Vendor Booth List
    Non-Beer Garden Food Vendor Booth Map

    Tents and tables are not provided. If a Vendor needs to rent a booth set-up, coordinate tent rentals with Brooke Rental on a first come, first served basis: 321 Mill St NE Vienna, VA 22180 (703) 938-4807 JCB@brookerental.com

    If you have any questions, please do not hesitate to contact the following individuals:

    Food Vendor Chair: Peggy James

    Festival Chair Kathy Georgen:

    Non-Food Vendor Chair: Carey Sienicki

    Sponsor Chair Peggy James

    General information or to join the VBA:

    Church Street NE, Vienna VA
    Date/Time Information:
    Event Hours: 11am - 7pm
    Contact Information:
    Set a Reminder:
    Enter your email address below to receive a reminder message.
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